How to Print in Black and White on Mac Computer

How to Print in Black and White on Mac Computer

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Printing something in black and white is very simple but if you have just moved on to Mac OS from another operating system then you might find the process overwhelming because the black and white print feature is tucked away in a print setting and there are certain things that need to be modified before the printer prints your documents without any colors. The problem with most of the printers configured with mac OS is; they are set up to use the color cartridges to print your documents. It means even if your document is in black and white, the printer will automatically use the color cartridge to print the document. So if you are wondering how to print in black and white then keep reading the article.

How to Print in Black and White on a Mac Computer

Printing in black and white on a mac computer is the same as printing in color but you have to specifically instruct your Mac computer to print in black ink only. Now follow the instructions accordingly:

  • First, open the document on your Mac computer
  • Now click on the File Menu from the menu bar of the application
  • Then from the drop-down menu select “Print”
  • Check the Black & White box if there is available or,
  • Open the Presets menu and select Black and White
  • Now adjust the quantity and pages to print
  • Finally, click on the “Print” button to print the document

Step by Step Picture Instructions to Print in Black and White

If you are using a Mac computer for the first time then you may find the above steps overwhelming. Therefore, below I have explained the steps as well as included related images so that you can easily print in black and white. Let’s check them out!

Open the Document

First, go to the folder where the word document is. Now locate the document that you want to print in black and white. Select the word document and double-click on it. The word document will open on your Mac computer.

Select the File Menu

Once the document opens you will see the Menu bar at the top of the application. From there locate the File Menu and click on it.

Select “Print” Option

A drop-down menu will appear when you click on the File Menu. Here you will see lots of options. Now from the available options locate the “Print” option and click on it.

Select Black and White

The “Print” window will open. Here check the Black & White box if there is available or, open the Presets menu and select Black and White. The exact location of this feature depends on the application you are printing from.

Modify other Print Option

You will find other related options in the “Print” window like the page, page range, etc. So adjust the quantity and the number of pages to print.

Print the Document

Finally, check everything and click on the “Print” button to print the document.

Preset the Printer for Black and White Printing

If you require frequent black and white printing compared to color printing then you can preset your printer so that you don’t have to follow the above steps every time you print black and white. The process is very simple. Follow the below steps:

  • First, open the document on your Mac computer
  • Now click on the File Menu from the menu bar of the application
  • Then from the drop-down menu select “Print”
  • Open the Presets menu and select Black and White
  • Again click the Presets drop-down menu and select “Save Current Settings as Preset”
  • Enter a name for the new preset settings
  • Finally, click Ok button to complete the process

Step by Step Picture Instructions to Preset the Printer for Black and White Printing      

Open the Document

First, go to the folder where the word document is. Now locate the document that you want to print in black and white. Select the word document and double-click on it. The word document will open on your Mac computer.

Select the File Menu

Once the document opens you will see the Menu bar at the top of the application. From there locate the File Menu and click on it.

Select “Print” Option

A drop-down menu will appear when you click on the File Menu. Here you will see lots of options. Now from the available options locate the “Print” option and click on it.

Select Black and White

The “Print” window will open. Here check the Black & White box if there is available or, open the Presets menu and select Black and White. The exact location of this feature depends on the application you are printing from.

Select “Save Current Settings as Preset”   

Once you select the “Black and White,” again click the Preset, and another drop-down menu will appear. Now select the “Save Current Settings as Preset” option.

Give a Name for the New Preset Settings

A new dialog box will open. Enter a new name for the new preset settings and then either choose “All Printers” or “Only This Printer” option.

Save the Preset Settings

Finally, click on the Ok button to complete the process.

Final Thought

I hope you have found the solution to print in black and white on a Mac computer. If you are facing any problem then leave it in the comment section. Our experts will get to you.            

Thomas C. Bell

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